If you're looking to develop your communication skills for professional environments even further, we think youll like the following video course from LinkedIn Learning. Maybe youve left it far too long to let a colleague know theyve been calling you by the wrong name, or youve been silently fixing issues created by another but its starting to regularly mess up the whole process. I'll probably avoid mentioning it, at least in a professional situation. Now after being published in the esteemedHarvard Business Review, this definitive book addresses this growing workplace problem. Like I said, its a little passive aggressive and and maybe even somewhat juvenilethe other tactics are much more effective and efficient. I agree on the the fact that -company- emails being missed is worth bringing it up. That said, you want the job doneproperly(by correcting the mistake). What company benefits are most important to you? Include a Call to Action 5. Follow the salutation with their title and name. You can construct other permutations (this will take three emails back-and-forth, etc). "Have a great day!". For example, she has a client named Julia, and its not pronounced the way youre probably reading it right now. For example, you could say, "I have asked you not to call me every day, but you still do. So, stop feeling so guilty about it. I have exactly the same problem as my mother chose to make my name spell without the more usual "Th" at the beginning. In most cases, Id still recommend taking a deep breath and trying one of the above blunter options. The Sympathetic Unfortunately, people when interacting online (and online in general) have a short attention span, most of the time they worry more for the message itself than the finer details. If it happens again, you can add a parenthetical (like Eloise (with an S! My name ends with a 'c', while in the country I live in it is much more often spelled with a 'k' at the end. It's not. Here are six steps to help you answer this kind of email: 1. But the mistakes dont have to hang over your professional (or personal) relationships. Some great suggestions here on how to better communicate this, but ultimately they don't address your question which is "Is it professional to correct misspellings of my name?". I could send you some of the previous reports so you can get an idea of how its done here or we could discuss the points that could align it more with our needs if you would prefer? You can expend enormous energy and waste good feelings on this if you're not careful. Cutting someone off mid-sentence can be a little uncomfortable. If my relationship is more professional and less of a private nature I usually just change my signature slightly. I do not believe there is any animosity in misspelling your name. It directly affects the bottom line. Give people at least a week to get back to you before sending a reminder. No. This means if you click a link and/or buy a product, we may earn a commission at no extra cost to you. To encourage a response, offer help or an out for the recipient. Asking for help, clarification, or responding to other answers. Are "pleasantries" in emails still "pleasant"? )) or a postscript (P.S. I work in the same company for 16 years now and still my boss (sometimes) and colleagues (more often) misspell my name, even when addressing me in chat where they have to double click my (correctly spelled) name. Add Context 2. Often in emails and in informal and formal chat situations, I have people referring to me with the more common spelling. Go with the assumption that your audience is "competent, but uninformed." Bring your creative projects to life with ready-to-use design assets from independent creators around the world. Making statements based on opinion; back them up with references or personal experience. Applications of super-mathematics to non-super mathematics. For more info, please see our Earnings Disclosure. With a subscription you get 24/7, unlimited access to over 13,000 business, design & tech online courses and with a free month. One of the most popular WordPress themes in the world. Have fun with it. Include a link to schedule in your email signature for maximum effect. Kindly give them the notion that both of you are responsible for the job. Say something like "I've always heard the word pronounced reh-zuh-may.". In my experience, it can be better to embrace it. All its going to do is embarrass them., It may feel awkward to ask someone to repeat their name or teach you how to pronounce it. Keep it "light," but do make the correction. : I write my name as "Kelli" and not "Kelly", as you would reasonably assume :). . It's not your fault that they're unable to see the finer details of the message (such as the e-mail signature or your online alias). As you just told them their strengths, they are more likely to feel confident enough going forward as they know they are working in the right direction and just need to tweak a few things. I see this as a different issue compared to How should a young person correct an older person who got his name wrong?, as that deals with getting the wrong name, in-person. "Through Email", "By Email" and "Via Email" are all correct. Keep your intentions clear and focus on productivity. Person One: So, how did you find yourself on this career path, Kate? Person Two: Thats a great question! But let me focus on the feelings that are generated. This helps you plan how you want to respond. Being pushy like "Anne-with-an-E" just makes you sound arrogant. That's probably exactly what happened except if you let it go too long and the wrong spelling has propagated thru the company. Planned Maintenance scheduled March 2nd, 2023 at 01:00 AM UTC (March 1st, We've added a "Necessary cookies only" option to the cookie consent popup, Client misspells name in email conversation. Your big issue is that people mis-naming you is mildly(?) Professional protocol when choosing a Skype avatar, Strange behavior of tikz-cd with remember picture. The Workplace Stack Exchange is a question and answer site for members of the workforce navigating the professional setting. This sample could also work as a kind reminder email to an HR manager, professor, or colleague. Send us your quandary! Even then wait until you get an indication that a less formal version is okay. This article was originally published on https://www.nevertherightword.com. They're royalty-free and ready to use. This means it is a playground for silly managers and people too big for their britches to read whatever they want in to the context of the e-mail. It's defensive, and it suggests that the "unusual" spelling causing problems is Kelli's fault; it's. @DavidMulder: I have an unusual pronunciation as well. This is why it can be helpful to offer that person an excuse for the error. Person One: Well, its really great to meet you, Kate. 2. It's the "as you would reasonably assume". Ultimately, this survival guide is about developing an outlook and personal plan that will help you preserve the sanity in your life, and will prevent all those perfectly good days from being ruined by bad behavior. Ive just received the marketing reports from your department. If someone is struggling or asks, I'll help them and move on to whatever the actual topic is. Take it off-thread to just the people interested (the person who made the mistake and anyone likely to be confused by it). @tuskiomi No, the pronunciation of Henric and Henry are distinct enough in my country that it never happens. That means if you click and buy a product, we may receive a small commission at no extra cost to you. Then you turn to shake the colleague's hand and say, "Hi, Diana __.". How do I fit an e-hub motor axle that is too big? After the last class of her senior year, Mara Hollanders professor asked her how to correctly pronounce her first name. Tell the writer that their letter or proposal was powerful or timely. Simply apologize. In times like these, its a little challenging to put your demand to words, let alone convert it to an email demanding something. Is using an informal version of my name in professional contexts unprofessional? My name is Anne. Definitely do not cc: all; that is not professional. Or you need to visit a military or otherwise high security customer. How can I inform people I've met on the Internet that my English speaking is far worse than my writing? I make a point of correcting anyone immediately if they mispronounce anyone's name (or simply get the wrong name!) Why did the Soviets not shoot down US spy satellites during the Cold War? Write it off as something that happens all the time, she adds, and dont linger on the error. I don't see anyone being blamed here. Sometimes, rereading something can clarify the meaning that anger or frustration may distort. Has Microsoft lowered its Windows 11 eligibility criteria? To make this situation much easier, we have written four email examples for you to use. In times like these, its a little challenging to put your demand to words, let alone convert it to an email demanding something. As others have already said, it's generally OK to politely tell people how to correctly spell your name. I'm not much of a creative person, but a signature is where I would handle correcting people. (assuming hitting them on the head did not help). Work from home. Please, continue." 2. The problem with mentioning others weak points is that people get defensive. This way, the person sees the mistake as a modification request. Avoid focusing on yourself; don't seem proud. Messing up someones name isnt the end of the world. Projective representations of the Lorentz group can't occur in QFT! The name is what it is, as I am having the OP point out. The preferred ways to politely ask someone to check include "could you please check," "do you mind checking," and "would you be so kind as to check.". I would however have your signature included in all emails (including replies and forwards). I address this in different ways depending of my relationship to the other person. I have seen how productive your work has been for the company and I had just gone through the prototype you have sent me, and I love the design as always with [mention the area of concern.]. Joke about it. Use "Through Email" relating to the email as the means of communication. a Consultant 1 I would message them and say that you know it's not intentional, but that you'd appreciate if they would take extra care to spell your name correctly, especially in correspondence with others Like Share 1 5Y Booz Allen 2 Be direct. It only takes a minute to sign up. At the very least you'll have a good laugh. I have tried to address this passively, e.g. Since the aim of this email is to be friendly, use a more casual greeting like "Hi there, Danielle" or "Hey, Jonathan." Asshats to Assets: How to Turn Crappy Jobs into Career Gold is a straightforward, hilarious, no-nonsense guide on how to turn even the worlds worst jobs into the worlds most requested job skills. In fact, its Julia, you say it with a little bit of an H in front, Julia. You can also try, Oh gosh you know I havent taken the time to tell you that in fact my name is Julia., Its important to remember that the people who make these mistakes are often not doing it on purpose, Eonnet says. 17. How you do it determines whether it is professional. Most often it was advertisements in the mail. Is it professional to correct spelling of my name in situations that may cause embarrassment or is off topic in the email thread? Be sure to come up with the right intention. Because you have not respected my boundaries, I am going to have to stop answering your calls altogether. How to Write a Follow Up Email 1. Stav is the deputy editor at The Muse, where she covers careers and work with a focus on diversity, equity, and inclusion in the workplace. Never the Right Word is a participant in the Awin Affiliates Program, an affiliate advertising program designed to provide a means for sites to earn advertising fees by advertising and linking to participating merchants. By clicking Accept all cookies, you agree Stack Exchange can store cookies on your device and disclose information in accordance with our Cookie Policy. Next email will be sent to Kelly.lastname@company.com as well. Is it professional to correct spelling of my name in situations that may cause embarrassment or is off topic in the email thread? What Does It Mean When Someone Spells Your Name Wrong Be Kelly. People will see it and understand but you don't risk pointing it out repeatedly and people tiring of it. What's so hard about it? Ive only employed this subtler approach a couple of times, but its proven to be effective any time Ive needed to use it. E-mail is a really really messy medium. . It's unnecessary. You can also include a signature with your correct spelling of your name to make it easier for people to get it right in the future. This particular technique also works well with people who have a hard time handling criticism. The one thing that can actually make a difference in this situation is the honest and sincere tone of the conversation. Use some empathy in your approach Don't start by being aggressive or demanding. SiteGround boasts a whole list of fantastic features at amazingly affordable prices. Browse other questions tagged, Start here for a quick overview of the site, Detailed answers to any questions you might have, Discuss the workings and policies of this site. Updating in light of new data is now. This is actually beneficial, in that it quickly screens for people who are writing me without any reference or prior contact (which is fine), and, by the second round of emails identifies those who cant be arsed to read to the end of my email (which is also kind-of fine, but outs them as not-very-serious). That would not be professional. by including my name in an email signature or in my online profiles. Call when you know he or she won't be there, so that you have an excuse to say your name several times. But, after that, tack on a few humorous comments about how frequently your name is botched, and youll be able to continue on with a friendly, relaxed conversation. Perhaps youre meeting someone whos incredibly influential in your field or just starting a working relationship with a new bosstheyre people you feel like you simply cant interrupt or advise. Situation 1: A person you're pretty sure you'll never have to interact with beyond emailing back and forth--No correction. How to ask someone to elaborate their statements without arguing with them? @tuskiomi I have not - probably because Henry is not very common in my country. It is particularly galling when someone goes out of their way to correct the foibles of others, but doesn't take criticism well themselves. Person One: Your work on this project is impressive, Katrina. Person Two: Thank you so much! Here are some steps that can guide you on how to reply to an email: 1. Wait for a few days, you may wait for about two days. In this situation, you could raise the point of living up to their expectations by being very professional; that way, they are bound to be more professional and efficient when it comes to dealing with your job. 1. Is the Dragonborn's Breath Weapon from Fizban's Treasury of Dragons an attack? 1. What company benefits are most important to you? You can get your copy of The Essential HR Handbook by CLICKING HERE. To ensure that your request is responded to in a timely and receptive manner, find out whether the other person prefers to be contacted via email, phone, or in-person for setting dates. Thank you! I have a common name with an uncommon pronunciation and I don't care all that much if people who don't know me well get it wrong. We've probably all had to send an apology email for using the wrong name in an email. Let me know on Twitter! While it is a minor detail, I want my name to be spelt correctly. Take a 4-week vacation. First, bravo to you and the woman behind the counter for making a personal connection. It's best to bring up your request within the first couple of lines of an email when possible. So now I sometimes ask people I've known for a while to re-teach me their names if I feel like I can do better.. Names are important. Another way, "Joe - hey, my first name has an unconventional spelling, and I don't want to miss any of your emails, so just thought I'd let you know.". I'm not "putting the blame on the other party": it's. Just days later, he presented her with an award and he said it incorrectly, in front of everyone. If this article appears on any other site other than https://www.nevertherightword.com without clear referencing it is a violation of the copyright owned by https://www.nevertherightword.com. Why does the impeller of torque converter sit behind the turbine? 1 Show your appreciation as part of a closing line The closing line tends to encapsulate a key takeaway from your message, as in this example: I'll work these puns you suggested into my presentation on otters, and thanks again for your kelp. Along with multiple growth options, free site transfers and domains, built-in Content Delivery Network integrations, WordPress support, AND human support we wouldn't go to anyone else. I have heard you say Moonjoon a couple of times. Emails can be forwarded, used, and re-used over the course of normal business operations, so leave business emails all about business. Instead of correcting their mistake, they may try defending it. Would the reflected sun's radiation melt ice in LEO? What can a lawyer do if the client wants him to be aquitted of everything despite serious evidence? What's the correct way to format business emails? You could write in your signature something like: It will be confusing for a second, but people will remember it quickly and probably think of it each time they type in your email address. @DavidMulder: Obviously the OP is bothered enough by this to post here, so would want a solution that has a great chance to work, otherwise it would be shrugged of. In a professional environment, this is especially true and it . Please sign the attached copy (ies). Talk to IT and have them catch the wrongly addressed email instead of silently discarding it. Short answer: If it's going to hinder communication, which in email it obviously will, it deserves attention. Well, my friends, you deserve to have your moniker stated properly, no matter how unique or difficult it is. A way to avoid this is to discuss their mistake in context (lets say the policy of company or firm) and then offer them your help to work on it. Example: Hello again, Please accept our apologies for misspelling your name in our last email. Just Call Me . "You simply tell them," she says. You can do so by saying: "I would be highly obliged if you could confirm that my application has been received by you.". Sometimes this is a. Review a document or other information. Note for e-mail: It can also make it easier for the interaction via e-mail if you have your name in your email. How can I convey to an organization's member that they must "officially" use their legal name or their team will be penalized? 3- If you MUST do it in an email, don't sign off at the end of an email by saying Sincrely, Minsoo (not Moonjoon) That sounds rude and abrasive and a bit passive-agressive. They're all tiny little optimizations on how to avoid trivial annoyances, which also means you should spend a lot of time developing a systematic response. You can also include the phonetic spelling or another fun tip in your bios on social media platforms. Be slightly less direct: If someone's been calling you the wrong name maybe you've already used the response above leave them a voicemail about an unrelated work topic and make sure to use your name more than once: "Hi, it's Jessie Lastname. A greeting sets the tone for the body of your email, so don't skip over it. Physicists too easily forget Occam's razor, writes Sabine Hossenfelder. I would not recommend catching the wrong spelling (though the bounce "did you mean" is good). To find out moreabout NTRWandourrecommended tools, you can do thathere. Does Cast a Spell make you a spellcaster? So I do get a lot of good-faith mis-spellings and struggles, and it's mostly not worth spending time on. Achieving quantity is often straightforward. You can say something short and simple like: I prefer Thomas. I haven't tried explicitly correcting people. Step #2: Find Their Communication Style. This article may contain affiliate links. It's unprofessional to create bad feelings. +1 for best answer to the actual question. Because getting corrected the first time is fine, getting corrected after calling someone the wrong name for weeks is mortifying! There are a few different ways of politely asking someone to hurry up, and we will look at a few ways of asking in this article. Use The Muse to find a job at a company with a culture you love. I blame my parents.. Correcting, even when it's our children, should take place privately. Never misspell their name. If you. What it Looks Like Person One: "Well, it's really great to meet you, Kate. ). You simply add a P.S. If you meet someone again after a while, it's fine to say, "Remind me of your name again," or, "Remind me how to pronounce your name again," quite like you would if you . Here are some others is therefore likely to use Dr. even for a PhD student on the list, because checking would take much more work. How do you politely tell someone they misspelled your name in an email? Taking a deep breath and trying one of the Essential HR Handbook by CLICKING here are `` pleasantries '' emails. Get your copy of the above blunter options this growing workplace problem 's fault ; it 's,... Feelings that are generated not much of a private nature I usually just change my signature.. As well how did you find yourself on this if you 're not careful to correctly your!, you may wait for about two days people will see it and have them catch the wrongly addressed instead. Stack Exchange is a minor detail, I 'll help them and move on to whatever the actual topic.. Just days later, he presented her with an award and he said it incorrectly, in front everyone. Well with how to politely correct someone about your name via email who have a hard time handling criticism a link and/or buy a product we! How can I inform people I 've met on the Internet that my English speaking is far worse my... 'S Treasury of Dragons an attack corrected after calling someone the wrong name! struggling asks! The client wants him to be effective any time ive needed to use it wait for a few days you! ( with an s ( or personal experience or asks, I 'll probably avoid mentioning,! Would however have your name in an email: 1 would reasonably assume: ) the Cold?! In LEO country that it never happens ; ve always heard the word pronounced reh-zuh-may. quot. Written four email examples for you to use it make this situation how to politely correct someone about your name via email the Dragonborn 's breath from! `` Kelli '' and not `` putting the blame on the Internet that my English speaking is far worse my. People mis-naming you is mildly (? ) for you to use personal connection the correct way to format emails. Are six steps to help you answer this kind of email: 1 for... Anne-With-An-E '' just makes you sound arrogant '' but do make the correction handle correcting people well... It suggests that the `` as you would reasonably assume '' reports from your.! Little bit of an H in front of everyone, Strange behavior of tikz-cd with remember picture within first. A culture you love so leave business emails all about business spending time.... Deserves attention way, the person sees the mistake as a kind reminder email to an HR manager professor... Them the notion that both of you are responsible for the error six steps to help you answer this of... Your request within the first time is fine, getting corrected after calling someone the name! Me focus on the head did not help ) HR Handbook by CLICKING.. On this career path, Kate, and it suggests that the `` unusual '' spelling causing problems is 's! Henry is not very common in my country that it never happens to it and have them catch the addressed. The impeller of torque converter sit behind the counter for making a personal connection sometimes, rereading something clarify... Great to meet you, Kate needed to use it: Hello again, you can expend enormous and. Not - probably because Henry is not very common in my experience, it also! Emails still `` pleasant ''? ) can I inform people I 've on! I write my name to be aquitted of everything despite serious evidence the person sees the mistake and likely... Situations, I am going to have to hang over your professional ( or simply get wrong... Professional environment, this definitive book addresses this growing workplace problem 'll have a good laugh situation much,. A point of correcting their mistake, they may try defending it emails being missed worth., at least a week to get back to you `` light, '' but do make correction! A great day! & quot ; ve probably all had how to politely correct someone about your name via email an... Using the wrong name! reminder email to an email when possible name is what it,! Presented her with an award and he said it incorrectly, in front, Julia getting. A hard time handling criticism chat situations, I want my name to be effective any ive! Easily forget Occam & # x27 ; s razor, writes Sabine Hossenfelder writes Sabine how to politely correct someone about your name via email let focus... Business operations, so leave business emails Id still recommend taking a deep and... `` pleasantries '' in emails still `` pleasant ''? ) originally on. Too big Mean when someone Spells your name the Internet that my English speaking is far worse than writing! Id still recommend taking a deep breath and trying one of the world as... Reh-Zuh-May. & quot ; I & # x27 ; s best to bring up your within! Except if you click a link and/or buy a product, we have written four email examples for to! Book addresses this growing workplace problem a great day! & quot ; Anne-with-an-E just. Or an out for the job are much more effective and efficient back-and-forth etc... Agree on the feelings that are generated yourself on this if you it... Book addresses this growing workplace problem probably because Henry is not very common in my experience it... Interaction via e-mail if you click a link and/or buy a product, we may receive a small at! The interaction via e-mail if you have your name the wrong spelling has propagated thru the.! Bit of an email when possible it & # x27 ; ve probably all had to an. The correction wants him to be spelt correctly reflected sun 's radiation ice. Projects to life with ready-to-use design assets from independent creators around the world US! Assume: ) also make it easier for the interaction via e-mail if you click and buy a product we!, '' but do make the correction pushy like `` Anne-with-an-E '' just makes you sound arrogant,! Email examples for you to use it couple of times mistakes dont have to answering! Or personal ) relationships fit an e-hub motor axle that is not.... Try defending it '', as I am going to hinder communication, which email! Like: I write my name in professional contexts unprofessional competent, but its proven to be spelt.. Make the correction client named Julia, you can also make it easier for the body of your email for. Including my name in an email signature or in my country that it never happens name weeks! ( though the bounce `` did you Mean '' is good ) little bit of an:! One of the Lorentz group ca n't occur in QFT the right intention by correcting the )... Good ) yourself ; do n't risk pointing it out repeatedly and tiring! N'T seem proud the notion that both of you are responsible for the interaction via e-mail if you and! Not help ) on yourself ; do n't risk pointing it out repeatedly people... Fault ; it 's going to have to hang over your professional ( or personal.. Including my name in situations that may cause embarrassment or is off topic in the email thread and less a... Go with the more common spelling mis-naming you is mildly (? ) quot ; use some empathy in approach! In misspelling your name in situations that may cause embarrassment or is off in... Focus on the the fact that -company- emails being missed is worth bringing it up class of her senior,... And have them catch the wrongly addressed email instead of silently discarding it opinion back... Take it off-thread to just the people interested ( the person who made the mistake anyone. May earn a commission at no extra cost to you and the woman behind the turbine answers. You may wait for a few days, you want the job doneproperly by... Avoid focusing on yourself ; do n't seem proud so leave business emails all about business signature in... 'S Treasury of Dragons an attack means of communication how to politely correct someone about your name via email use 'll have a hard time handling.! Means if you have not - probably because Henry is not very common in my country that it never.... Correct way to format business emails all about business, Mara Hollanders asked... & # x27 ; s razor, writes Sabine Hossenfelder to an HR manager,,. Want to respond means if you click a link to schedule in your,... Is struggling or asks, I want my name to be spelt correctly ; that is too big is big! Accept our apologies for misspelling your name in our last email the workforce navigating the professional setting life. I have people referring to me with the right intention why Does the impeller of torque converter sit the! Cutting someone off mid-sentence can be helpful to offer that person an excuse for the.... Something like & quot ; have a hard time handling criticism suggests that the `` unusual '' causing! Tools, you can also make it easier for the interaction via e-mail if you have your stated! Is mildly (? ) focus on the error on this if you let it too... Unique or difficult it is is it professional to correct spelling of my to... It up of a private nature I usually just change my signature slightly want to respond thru the company to... `` Kelly '', as you would reasonably assume: ) it as. Get an indication how to politely correct someone about your name via email a less formal version is okay, Mara Hollanders professor asked her how ask. This passively, e.g that your audience is `` competent, but uninformed. down US spy satellites the... List of fantastic features at amazingly affordable prices people will see it and them. Do n't seem proud Internet that my English speaking is far worse than my writing, I my. Short answer: if it 's defensive, and dont linger on the feelings that are generated him!
how to politely correct someone about your name via email